By-Laws Of The Arlington Fairfax Chapter of The IWLA

Revised 7/20/1993, 9/17/1996, 6/15/1999, 3/21/2000. 5/16/2000, 8/20/2002

ARTICLE I

Membership

1. ELIGIBILITY.

Any person who is of good character, 18 years of age or older, and is sponsored by at least two members of the Chapter may be elected to membership by the members upon recommendation by the Board of Directors. Applicants will appear before: the Board and, when approved, shall be considered for membership by the Chapter members at the next regular meeting.

2. ELIGIBILITY TO HOLD OFFICE.

Members in good standing shall be eligible to hold office and vote.

3. SUSPENSION.

Any member may be suspended from membership, or otherwise have membership privileges restricted for cause by resolution adopted by a majority vote of the entire Board of Directors at a regular Board meeting or a special Board meeting called for that purpose, subject to approval by an affirmative vote of a simple majority of the Chapter membership present at a regular meeting or a special meeting called for that purpose. Suspension of membership privileges starts from the time of the Board of Directors vote. The circumstances and reasons leading to the Board of Directors' decision and a reasonable period of response by the suspended member will be given at the regular or special membership meeting before the membership vote is taken. Written notice of the suspension vote will be mailed to the membership not less than ten (10) days nor more than fifty (50) days prior to said meeting. If the membership approves the suspension, a written report will be published in the chapter newsletter.

4. EXPULSION.

Any member may be expelled from membership in the Chapter for cause by resolution adopted by a three-fourths (3/4) vote of the entire Board of Directors at a special Board meeting called for that purpose subject to approval by an affirmative vote of three-fourths (3/4) of the Chapter membership present at a special meeting called for that purpose. Suspension of membership privileges of the expelled member starts from the time of the Board of Directors vote. The circumstances and reasons leading to the Board of Directors' decision and a reasonable period of response by the suspended member will be given at the special membership meeting before the membership vote is taken. Written notice of the expulsion vote will be mailed to the membership not less than ten (10) days nor more than fifty (50) days prior to said meeting. If the membership approves the expulsion, a written report will be published in the chapter newsletter.

5. CONFLICT OF INTEREST.

No member shall have any ownership of any funds or property belonging to the Corporation.

6. LIMITATION ON NUMBER OF MEMBERS.

The membership of this Chapter shall be limited to 2200 memberships, except for individual exceptions as may be approved by a majority vote of the Board of Directors for such reasons as they deem necessary and sufficient.

ARTICLE II

Initiation Fees and Dues

1. INITIATION FEES.

There shall be an initiation fee of $100.00 for all classes of membership except for student memberships.

2. CLASSES OF MEMBERSHIP AND ANNUAL DUES.

a. Regular Membership.
This is an individual membership with one membership card issued. The annual dues for a Regular Membership shall be $104.00 per year, plus assessed National and State Division dues. (However, an additional adult living in the same residence and all dependents under 18 years of age may use the chapter facilities when accompanied by the Regular Member.)
b. Family Membership.
This is a membership for two adults living in the same residence with two membership cards issued. The annual dues for a Family Membership shall be $160.00 per year, plus assessed. National and State Division dues. (All dependents under 18 years of age may use the Chapter facilities when accompanied by either Family member)
c. Student Membership.
This is a membership for all persons between the ages of 18 and 21 years, or a full-time undergraduate student over age 21. The annual dues for a Student Membership shall be $75.00 per year, plus assessed National and State Division dues.
d. Exceptions.
Members who are 60 years of age or older on January 1st of the current year, members who are disabled, or members whose immediate residence is greater than 50 miles from the Chapter property shall pay the following annual dues: Regular Membership: $64.00 per year, plus assessed annual National and State dues Family Membership: $85.00 per year, plus assessed annual National and State dues. National IWLA Life Members: Chapter members who have a life membership with the National IWLA office shall have their annual dues reduced by the amount of the National IWLA dues for the current year.
e.
Initial annual dues for members transferring from other Chapters and the National IWLA shall be determined by the Board of Directors on a case-by-case basis.
f.
All student members, upon reaching 22 years of age, must become a Regular Member or a Family Member and pay the initiation fee

3. DUES SCHEDULE.

Any new applicant for membership shall pay the first year's dues in accordance with the following: First Year Dues Schedule: January through June, the full year's rates as listed above; July through October, one half of the full year's rates as listed above; and November and December, no fee for the current year, but the new, member must pay the full fee as listed above for the NEXT year.

4. NON-PAYMENT.

a. Time Limit. Any member other than a new applicant who does not pay the annual membership dues by March 1st of each year shall be dropped from the Chapter rolls; except that any member may petition the Board of Directors for an alternate payment schedule. However, any member accepted for an alternate payment schedule shall make each payment no later than 15 days following the date due or the member shall be dropped from the Chapter rolls.

b. Reinstatement. Any previous year member who does no: pay the annual membership dues by March 1st or does not have an approved payment schedule by December 31 and who desires to continue membership in the Chapter may pay the full annual dues amount, plus a processing fee of $25.00, at any time during the membership year. Any renewal after March 1st shall be subject to the Chapter membership limitation.

ARTICLE III

Meetings

1. MEMBERSHIP.

1. Regular membership meetings of the Chapter shall be held at the Chapter Conservation House on the third Tuesday of each month at 7:30 p.m.

2. BOARD OF DIRECTORS.

Regular meetings of the Board of Directors shall be held at the Chapter Conservation House on the first Tuesday of each month at 7:30 p.m.

a. Quorum. A majority of the members of the Board of Directors shall constitute a quorum for the transaction of business.

3. ANNUAL ELECTION.

Officers and directors shall be elected by written ballot in the month of July and announced at the regular membership meeting held in July of each year.

4. ANNUAL MEETING.

The Annual Meeting, including the installation of officers and directors, shall be held in August of each year.

5. SPECIAL MEETINGS.

Special meetings of the Chapter may be called at any time by the President and shall be called by the President at the written request of any two Directors or of no less than thirty (30) members, by mailing a written notice stating the time, place, and purpose of such special meeting, not less than ten (10) days and not more than fifty (50) days prior thereto; except for any special meeting to amend the Certificate of Incorporation, the notice shall be mailed not less than twenty-five (25) days and not more than forty (40) days before such meeting.

6. QUORUM.

Twelve members shall constitute a quorum at regular membership meetings, Special Meetings, and the Annual Meeting.

ARTICLE IV

Board of Directors

1. MEMBERSHIP.

The Board of Directors shall consist of five (5) officers and fourteen (14) directors, all elected by the membership.

a. Directors.

1. Number. There shall be fourteen (14) directors total: seven (7) Designated Directors, one each to represent the Chapter subdivisions (Rifle-Pistol Range, Skeet & Trap Ranges, Field Archery Range, Target Archery Range, Conservation, Education and Youth Activities) and seven (7) Directors-at-Large.

2. Election. Directors, other than officers, shall be elected by a plurality vote of the written, secret ballots cast by Chapter members in good standing voting in person at the Chapter fieldhouse Saturday and Sunday (9 a.m. to 5 p.m. each day) on the two weekends before the July regular membership meeting. A nominating committee shall present a slate of nominees at the June regular membership meeting. Additional nominations from the floor may be made at the June regular membership meeting.

3. Term of Office. Each director shall serve for a two-year term. Terms of Directors-at-Large shall be staggered with one-half (rounded down) elected one year and one-half (rounded up) the next year, in a manner such that all Directors-at-Large stand for election every two years.

4. Vacancy. If any vacancy occurs among the directors during the year, for any reason, the Board of Directors, at any regular or special meeting, shall elect from the membership a successor or successors, who shall hold office for the unexpired term.

5. Removal from Office. Any director may be removed from office by an affirmative vote of two-thirds (2/3) of the entire Board of Directors at a special Board meeting called for that purpose, subject to approval by an affirmative vote of two-thirds (2/3) of the Chapter membership present at a special meeting called for that purpose. Written notice of such special meeting will be mailed to the membership not less than ten (10) days nor more than fifty (50) days prior to said meeting.

b. Officers.

1. Number. The elected officers of this Corporation shall be a President, a Vice-President, a Membership Chairman, a Secretary, and a Treasurer. The Board of Directors may by resolution from time to time appoint other officers as necessary who shall serve at the pleasure of the Board of Directors.

2. Election.

Officers, other than directors, shall be elected by a plurality vote of the written, secret ballots cast by Chapter members in good standing voting in person at the chapter fieldhouse Saturday and Sunday (9 a.m. to 5 p.m. each day) on the two weekends before the July regular membership meeting. A nominating committee shall present a slate of nominees at the June regular membership meeting. Additional nominations from the floor may be made at the June regular membership meeting.

3. Term of Office. These officers shall be elected for a term of two years or until their successors are duly elected. Their terms shall commence with their installation at the Annual Meeting in August. In the first election after adopting a two year term for officers, the President, Membership Chairman and Secretary shall be elected for two year terms and the Vice-President and Treasurer for one year terms so as to stagger the election of officers. In subsequent elections, all officers will be elected for two year terms.

4. Vacancy.

If any vacancy occurs among the officers during the year, for any reason, the Board of Directors, at any regular or special meeting, shall elect from the membership a successor or successors, who shall hold office for the unexpired term.

5. Removal from Office.

The Board of Directors of the Chapter may at a special Board meeting called for this purpose, by a vote of two-thirds (2/3) of the entire Board of Directors, remove the President, Vice-President, Membership Chairman, Secretary, and/or Treasurer from office; declare said office vacant and elect a successor, subject to approval by an affirmative vote of two-thirds (2/3) of the Chapter membership present at a special meeting called for this purpose. Written notice of such special meeting will be mailed to the membership not less than ten (10) days nor more than fifty (50) days prior to said meeting.

2. RESPONSIBILITIES.

a. Board of Directors.

1. The Board of Directors shall manage the affairs of the Chapter.

2. The Board of Directors will not commit any funds that are not in the approved budget, without the membership's approval.

3. The Board of Directors may from time to time adopt and publish rules and regulations not inconsistent with the Articles of Incorporation and the By-Laws for the operation of the Chapter properties.

b. Officers.

1. The President shall be the Chief Executive Officer and have duties normally assigned to that office, together with such additional duties which may be specified from time to time by the Board of Directors.

2. The Vice-President shall serve in the absence of the President and conduct such affairs as assigned to him by the President.

3. The Secretary shall take the minutes of all meetings of the Chapter, as well as the Board of Directors, the Annual and Special meetings. He shall prepare and read the minutes of the meetings when requested and retain a copy as a part of the Chapter's official papers, and, in general, shall perform those activities customarily assigned to the office.

4. The Treasurer shall receive all money owing to the Chapter, deposit such money in the manner hereinafter prescribed, account for the same to the Chapter monthly and at such times as requested by the Board of Directors. He shall prepare an annual budget report in October to be presented to the Board of Directors and membership for approval for the coming year. Upon his retirement from office he shall turn over to his successor all funds and records in his possession which belong to the Chapter. He shall make or have made tax returns or other financial reports as may be required from time to time.

5. The Membership Chairman shall monitor all operations and procedures concerning new members joining the chapter and the payment of members' annual dues.

ARTICLE V

Employees

Employees of the Chapter shall be appointed by the President with the approval of the Board of Directors, and may be discharged by him with or without cause with the approval of the Board of Directors. Salary, benefits and other compensation may be allocated from chapter monies as proposed by the President with the approval of the Board of Directors.

ARTICLE VI

Committees

The President, with the consent and approval of the Board of Directors, shall appoint such standing and special committees as the Board of Directors shall direct. The President shall be an ex-officio member of all committees.

ARTICLE VII

Finances

1. DEPOSITS.

All funds of the Chapter shall be deposited by the Treasurer, or upon his order, in the name of the Chapter, in such bank or banks as may be designated by the Board of Directors.

2. WITHDRAWALS.

All disbursements of Chapter funds shall be by check, signed and countersigned by such persons as the Board of Directors may designate.

3. BUDGET.

The Treasurer shall submit an annual budget for the next fiscal year to the Board of Directors at the first Directors meeting in October. Upon approval by the Board of Directors, the Treasurer shall then propose such budget to the membership for their approval at the first membership meeting in October. The Board of Directors may adopt an appropriate, different schedule whenever a change in the fiscal year is approved by the membership in accordance with Article X.

4. FISCAL YEAR.

The fiscal year shall be from January 1st to December 31st of the same calendar year. The Board of Directors is authorized to take any appropriate measures to implement a change in the fiscal year approved by the membership in accordance with Article X.

5. AUDIT.

The President shall appoint an audit committee of at least three members in good standing who shall submit their audit report of the previous fiscal year to the Board of Directors at their first meeting in March and to the membership at their first membership meeting in April. All groups using Chapter funds shall submit their financial records to the audit committee for review. The purpose of the audit shall be to assure the membership and the Board of Directors that the funds of the chapter were received, deposited, and disbursed in accordance with the chapter By-Laws, rules and regulations, and decisions of the Board of Directors. The audit shall include a review of the internal control procedures and recommendations deemed necessary by the committee.

ARTICLE VIII

Seal

The corporate seal of the Corporation shall show the name of this corporation in circle form on the margin of the seal. It shall be affixed to all legal documents involving this corporation that require the signature of the President, Secretary or other officers.

ARTICLE IX

Coordination with National Organizations

It is the intent of this Chapter to maintain its policies connected with its objectives consistent with those of the National Organization.

ARTICLE X

Amendments

1. BY-LAWS.

The By-Laws may be amended, repealed, or altered in whole or in part at any regular meeting of the membership, or a special meeting of the membership called for that purpose, by a two-thirds (2/3) affirmative vote of the membership present or voting by proxy at the meeting, provided written notice setting forth the proposed amendment or amendments has been mailed to each member not less than ten (10) days and not more than fifty (50) days prior to said meeting.

2. GROUND RULES.

The Ground Rules may be amended, repealed, or altered in whole or in part at the next regular membership meeting by a majority vote of those present at the meeting, provided the amendment, repeal or change has been voted on and passed at a regular membership meeting or Board of Directors meeting, and notification is provided to the membership in the next regularly scheduled Newsletter after that vote.

3. RANGE RULES.

The Rifle-Pistol, Skeet & Trap, Field Archery and Target Archery Range Rules may be amended, repealed or altered in whole or in part at the next regular membership meeting by a majority vote of those present at the meeting, provided the amendment, repeal or change has been approved by the appropriate Designated Director, voted on and passed at a regular membership or Board of Directors meeting, and notification is provided to the membership in the next regularly scheduled Newsletter after that vote.

ARTICLE XI

Conduct of Meetings

The latest edition of ROBERT'S RULES OF ORDER shall govern all proceedings of meetings of the Corporation, Chapter, Board of Directors, or committees.


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